Fits how you work
Kula Ops comes with a set of Apps for the things every shift needs. Use them as they are, or build your own for the jobs particular to your business, so Kula fits how you work instead of the other way round.
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Kula Ops The app your team opens every day.
Kula Ops is the app managers and teams use on every shift, on an iPad, a desktop or a phone. Your team says what happened or asks a question, and Kula answers from your own procedures or does the task under your rules: the cover, the fault, the invoice, the handover, logged as it goes. Your people make the calls. Kula makes sure they have what they need, and does the chasing.
Kula Ops, on a demo business
In the app
The real app, wherever the shift is.
Kula Ops runs on an iPad at the front desk or in the office, in a browser on a desktop, and on a phone on the floor. Same app, same help, so it fits the way each person moves through the day. These are the real screens on a demo business: the names and numbers belong to a demo studio, not a customer.
- iPad at the desk
- Desktop in the office
- Phone on the go
A day with Kula Ops
Morning, Sam. Here is your day.
One club, one ordinary day, with Kula Ops alongside the team. Names and details are illustrative, not real data.
5:50am
Opening shift briefing
Sam opens the club. The handover from last night is already in: one open incident, a delivery due at ten, a new starter on the floor at nine.
Morning briefingMorning, Sam. Three things before the doors open. The treadmill fault in studio 2 is still open. A delivery is due at 10. Priya starts at 9, her welcome checklist is ready.
10:05am
A 10am incident
A member slips near the showers. Sam asks what to do. The answer comes from the club’s own procedures, with the level, the steps and a photo added to the register. The club manager is notified without anyone ringing around.
Incident helpLevel 2. Check the member is safe and comfortable, then: 1. Do not move them if they report pain. 2. Call the first aider on shift, Dev. 3. Add a photo of the area. Your club manager has been notified.
2:00pm
The team meeting
The weekly huddle agrees three things. Kula Ops turns them into to-dos for the right people, with a date on each, so nothing is lost when the meeting ends.
To-dos from the meetingOrder the replacement treadmill belt (Sam, by Friday). Update the opening checklist with the new alarm code (Dev, today). Book Priya’s week two check-in (Sam, next Tuesday).
9:30pm
Closing handover
Dev closes. The handover writes itself from the day: what was done, what is still open and what the morning shift needs to know. Dev adds one line and clocks off from the floor, straight into payroll.
HandoverClosing checks done. Incident 2 closed, area dried and signed off. Delivery arrived, stored in the back room. Still open: treadmill belt on order.
What it takes on
Less chasing. More time for people.
The work that keeps the business running and lives in a few heads today, taken on in this order, built from your own procedures and done under your rules.
The ask, and the follow-up
Your team asks on their phone and gets the answer from your own procedures, or Kula does the task under your rules. Only the new questions reach the manager, and nothing waits for the end of the shift.
Morning briefing and shift handover
Everyone starts their shift knowing what happened, what is due and what needs attention. The handover writes itself from the day, so the morning shift starts where last night finished.
Rosters and a time clock that feeds payroll
Staff clock on from their phone when they arrive. Hours flow through to your roster and timesheet system and back, and on to payroll, so pay is right first time. Approvers see only the exceptions.
Maintenance and faults
A photo of a broken machine raises the job with the fault history and the contractor attached, tells the people affected, and follows the fix until it is closed.
"What do I do?" incident help in plain language
Step by step guidance from your own procedures, with clear levels, photos and an incident register kept for you. The right person is told, and issues move up the chain when they need to.
Supplier and contractor payments
A delivery docket or an invoice is read from a photo, checked against the order, coded and queued for approval. Nothing is typed twice.
Sales and customer follow-up
Leads logged as they happen and followed up on a sequence, with the history in front of the person calling. Customers who are drifting are spotted early, and your offer is applied on the spot.
Head office live screen
Every site at a glance: who is on, what is open and where a hand is needed, without ringing around.
Reports, always on
Which classes, jobs or sessions are filling and which are going quiet, for every site, without waiting for month end.
One staff inbox
One place for the messages, updates and requests that matter to each person, sorted by what needs doing.
Meetings that turn into to-dos
Talk it through as a team, and Kula Ops turns what was agreed into clear to-dos for the right people, so actions do not get lost after the meeting ends.
The books, fed as the work happens
What came in and what went out, in one place, whichever provider it came through, with the quantities and extras from the last sign-off ready for the invoice and the accountant.
Your own Apps
Make Kula Ops fit how you work.
Kula Ops comes with a set of Apps ready to use, and your business can build its own for the jobs that are particular to it. Choose who can open each one, and connect them to the systems you already run.
Maintenance
Faults reported from the floor, assigned, and followed up until they are closed, with the history kept for the next shift.
Community events
Plan an event, rostered and promoted, and keep the people involved in one place.
Commissions
See what each person has earned and check it against the sales, before it goes to payroll.
Timesheet approval
Approvers see only the exceptions. Everyone who worked their shift is already approved.
You control who sees what
Each App has its own access. Give Maintenance to the whole team, Commissions to managers and head office, and change it whenever you like.
Works with the systems you already run
An App can read from your other systems and update them for you, so the team does not have to log in to each one to get a job done. Less switching between tools, and more time with people.
Illustrative
Timesheet approval, by exception
Pay systems work to the exact minute. A business decides that a start or finish within 5 to 10 minutes of the roster counts as the rostered shift. The App applies that rule, reads the messages for a reason when a shift does not match, and puts only the exceptions in front of the approver.
Rostered 6:00 to 2:00Clocked 5:58 to 2:07Counts as the rostered shift. Approved.
Rostered 9:00 to 5:00Clocked 9:04 to 4:56Counts as the rostered shift. Approved.
Rostered 6:00 to 2:00Clocked 6:41 to 2:00Exception. A message from the team member explains it, attached for the approver.
Rostered 3:00 to 9:00No clock offException. No message found. Ask the team member.
Names, times and rules here are examples. Each business sets its own window and which messages count.
Apps are built on the open MCP Apps standard, so they work with the AI tools your team already uses. For developers →
Need an App we do not have yet? Build your own, or tell us what you do today.
Book a conversation → For every role
The right help for each person.
Start every shift knowing.
What happened overnight, what is due today and what needs a hand. Your duties, your messages and help when something goes wrong, on your phone, whether the floor is a gym, a clinic or a print room.
Walk in ready.
The class, the cover, the new starter and the client who needs a word, all in the briefing before you reach the floor or the treatment room.
Hear about the right thing.
Incidents come to you with the next step already written from your own procedures. Meetings turn into to-dos for the right people, whether you run a club, a practice or a building site.
Every site, the same way.
See where a site needs a hand before the phone rings, and let the sites that are running well keep running.
Every site at a glance.
Who is on, what is open, what came in and what is due, across every site, without ringing around.
Your procedures, not ours
Briefings and incident help come from your own operations manuals and job descriptions, so the guidance matches how your business really runs.
Pay right first time
Staff clock on from their phone when they arrive. Hours flow through to your roster and timesheet system and back, and on to payroll, with no chasing timesheets.
Kula Ops is backed by Kula Intelligence, which keeps your rules, data and access in order.
About Kula Intelligence → Start here
Put Kula Ops in your team’s hands.
Start straight away with what you already have, and see it working before anything changes.
No sign up needed. Ask anything on a live demo business and see the answers for yourself.