Start straight away with what you already have. Kula keeps learning how your business works, week by week, alongside your people. Nothing to rip out or replace, and you see it working before anything changes.
Your systems are connected, your history and documents loaded, and a model of how your business works is built.
When you are ready, briefings, handovers, incident help and the time clock, on their phones.
Shaped around classes, teachers, covers and members, with the teachers’ app alongside.
Kula starts with what you already have and works alongside the systems you already run.
Connect the systems you already run, load your history (24 to 36 months where the system allows), and share the documents you already have: ops manuals, job descriptions, checklists and the files your team already works from, wherever they live.
Kula Intelligence builds it: people, roles, duties and the rhythms of the week, with full history kept, so nothing learned is lost when someone moves on. It grows week by week, and you can ask it questions from the start.
When you are ready: briefings, handovers, incident help and the time clock, on their phone, for every role. Your people make the calls. Kula makes sure they have what they need.
Agree a starting baseline, track the early wins, and celebrate them with the team. From there, move on to Kula Fitness and the Tribe app when it suits. What changes next is your call.
Kula works on top of the booking, membership and payment systems you already run. Your team keeps the tools they know. Nothing to rip out.
Kula backs the people who run your business. It makes sure they have what they need, and they decide what happens next.
Start small, see it working, then decide what changes next. Nothing changes in how you run things until you are ready.
Time Kula gives back is capacity for people, never a reason to cut.
What we believe →The way work has been measured for a century, in plain words. No magic, and no number we cannot show you the working for.
Take one task the team does often, such as the opening checks or a shift handover, and write down each step.
Time how long each step takes today, with the people who do it, on an ordinary day.
A ten minute task done every shift, at every site, adds up. The multiplication is where the time lives.
Do it again with Kula Ops alongside the team. The difference is time given back, as capacity for the people in front of them.
The example: a club manager asks, “Has the 6am door fault been fixed?” They have to find out whether the contractor came, whether the desk logged it and whether members were told.
3 in 10 follow-ups still need the manager, and those take the same steps as today. The other 7 in 10 are handled and logged by Kula.
Walking over and messaging are each half of follow-ups, so the third step is the blend of the two.
Time back for members, the team and the floor. People run the clubs. Kula supports them.
Model estimate. Any figure from this method is a model estimate until you measure it yourself in your own business. We label it that way everywhere it appears, and we only publish results our customers have signed off.
Most of what Kula needs already exists in your business. It just lives in different places.
Kula connects to your systems with your admin’s consent, and reads from them. It does not change classes, instructors or members inside your booking system. Your documents are read with the same consent, and you can withdraw it at any time.
Each role sees what the role needs, and no more. A team member sees their shift, their duties and their messages. A club manager sees the club. Head office sees every site. You decide who sits in which role.
Setup connects your current systems to load your history (24 to 36 months where the system allows), loads your manuals and documentation, and builds the model of how your business works, ready for rollout to your team. How long that takes depends on how many systems and sites you have, and we agree it with you at the start. Your team can use Kula from day one while it is happening.
You can stop at any time. We remove Kula’s access to your systems and documents, and we purge your business’s data within 30 days of the account closing, apart from the minimal records we have to keep for legal, tax and accounting purposes. The detail is in section 9 of our privacy policy.
No. Kula works on top of the systems you already run, such as GymMaster, Mindbody, Wix, ClassPass and Stripe.
Yes. Kula Ops comes with the things every shift needs, with a set of Apps ready to use, and your business can build its own for the jobs particular to it, such as maintenance, community events or commissions. You choose who can open each App, and an App can read from and update the other systems you run, so the team does not have to log in to each one. See Apps.
No. Kula backs your team so they spend less time chasing and more time with the people in front of them. Any time it gives back is capacity for your people, never a reason to cut.
Pricing is set up per business. Book a conversation to find out more. Book a conversation.
Yes. Ask Kula a question on a live demo business and see the answers for yourself. No sign up needed.
Ask a question on our demo data in under a minute, or talk with us about your business.
No sign up needed. Ask anything on a live demo business and see the answers for yourself.